Learn how to create a drop-down list using Data Validation in Excel. Data Validation limits the type of data that can be entered into a cell.

Inserting Drop-Down Lists with Data Validation Once you have created named ranges for your lists, the next step is to insert the drop-down lists using Excel’s data validation feature.

Microsoft Excel can save you time in lots of little ways, like adding a drop-down list to cells so that only pre-written text can be entered.

Learn how to create a drop-down list in Excel without or with color using conditional formatting and data validation rules.

You can access an Excel workbook here and an accompanying video at the end of this article for creating a drop-down list. To create a drop-down list, start by writing out the items that will be in it.

In the “Source” box, enter the items for your drop-down list, separated by commas, or select a range of cells that contain the items. Click “OK” to create your drop-down list.